Calendar management is necessary for your business to streamline the daily operations and schedule meetings and events of your company. A lack of proper calendar management can cause scheduling errors, resulting in scheduling 2 events on the same date, which could affect productivity.
For example, if your employees have a strategy meeting and a client meeting on the same day, it will affect productivity as your employees will find it hard to focus on both these meetings.
Investing in HR calendar management software benefits your company with its all advantages. You can enhance your productivity and keep track of every meeting and event in your company. The modern calendar management system allows you to add specific notes for each event you create and will notify you ahead of an upcoming time.
HR Calendar management software helps your business immensely, but the real challenge is choosing the right software. There is plenty of software available in the market, which you should carefully examine before purchasing.
This article is intended to give you a clear idea of choosing the right HR calendar management software for your business.
1. Focus on your needs
Before considering software to purchase, focus on your specific needs, and list down the functionalities you require from the software. Note down the current challenges faced by your organization and the measures you take. Discuss with your HR team, management, and employees to find the pain points and what they struggle with regarding calendar management.
This will give you a clear idea about the requirements of your company. Never blindly consider the best software in the market and the ones your friend suggests because everyone will have different needs. So always choose software while keeping your needs in mind.
2. Know the primary purpose of your software
Even Though the core purpose of HR the calendar management software is to manage your calendar, it has other functionalities too. You should consider the additional features your business requires from such software. The following are some of the essential features in calendar software that would be useful for your business.
The ability to add multiple team members, shareable calendars, mark availability, add events to a group calendar, and track information are some of the essential features you need from the HR calendar management software.
3. List the features you need from the software
There is plenty of software available in the market with different features. Some software is advanced, while some are basic, and others are a perfect mix of advanced and basic features. So you can find software based on your exact needs.
Make a list of the features you need according to your needs and purpose. You may need access permissions to feature if you want to share the calendar with your clients or employees. This feature allows you to share the calendar without allowing them to change the date. If you want to share your calendar with a large group of employees or users, you will need software with a group-sharing feature.
The idea here is to find the feature you require for software to serve your need. Knowing the requirements for features will help you to make better decisions.
4. Seek real-time reviews
When you initiate your selection process with the steps mentioned above, you will find software that suits your needs. If so, the next step is collecting the software reviews. Don’t just trust the google articles, as you may find some affiliate or sponsored sites which write in favor of a vendor.
Check for reviews in the testimonial section, reach out to them, and dig into communities such as Reddit. This will help you dig more profound insights into the software use case. Based on these reviews, you can finalize the software.
The Final Thoughts
Once you have finalized the software, initiate the negotiation to ensure you have struck a good deal. Once the purchase is completed, ensure your HR team receives enough training about the software. Ask the vendor to ensure a smooth transition and implementation of the software in your company.
You can consider Artify 360, the best HR calendar management software for your business which offers excellent calendar features at an affordable price. Unlike other software, Artify 360 is not only calendar software but also a complete HRMS package for your business.
Request a free demo to get started with Artify 360.
